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You are here: Student Success Skills » Managing Group Projects » Determining Team Responsibilities

Student Success Skills

Determining Team Responsibilities

by jennifer
May 14, 2014

When you get together to plan your project, one of the things you will want to do is to decide on who does what.  Each team member will have strengths that make them better suited for some tasks then others.  How do you determine these strengths and decide on responsibilities?  Here’s an approach you can use.

  1. Ask each team member to evaluate himself/herself on each of the project needs shown on Exhibit 1.
  2. Evaluate the team needs for each task as shown in Exhibit 2.
  3. Make initial assignments.  Do this by finding all tasks that require a strong ability and there are one or more team members who have a strong ability in that category.  See if you can find one name for each task with a strong ability.
  4. Finalize assignments
    • Assign every team member a primary task
    • Assign two or more people to a task if needed
    • If any task has no one with a strong ability, select someone with a moderate ability.

      Exhibit 3 is an illustration of how this can work.

Before you finalize assignments, you want to see if someone would like to take on an assignment where they want to develop skills.

 

Exhibit 1

Team Member Strengths

Team Need Team Member
  1. Organizational Ability
             
  1. Computer Skills
             
  1. Creative Thinking
             
  1. Mathematical Analysis
             
  1. Hands on Ability (Mechanical Skills)
             
  1. Presentation Skills
             
  1. Computer Graphics
             
  1. Writing Ability
             
  1. Other (specify)
             
  1. Other (specify)
             

 

Indicate skill levels as follows

 

S = Strong Ability

M = Moderate Ability

L = Limited Ability

 

Exhibit 2

Team Needs/ Strengths

Tasks*

Team Need 1 2 3 4 5 6 7 8
  1. Organizational Ability
               
  1. Computer Skills
               
  1. Creative Thinking
               
  1. Mathematical Analysis
               
  1. Hands on Ability (Mechanical Skills)
               
  1. Presentation Skills
               
  1. Computer Graphics
               
  1. Writing Ability
               
  1. Other (specify)
               
  1. Other (specify)
               

 

* Indicate the degree each need is required for each tasks

L = Limited Ability

M = Moderate Ability

S = Strong Ability

 

 

Exhibit 3

Team Assignments

Tasks*

Team Need 1 2 3 4 5 6 7 8
  1. Organizational Ability
Doug   Chuck          
  1. Computer Skills
        Jennifer
Josh
     
  1. Creative Thinking
Jen
Becca
          Doug  
  1. Mathematical Analysis
      Kaley        
  1. Hands on Ability (Mechanical Skills)
      Josh       Theo
  1. Presentation Skills
  Jean       Will

Jean

  Casey
  1. Computer Graphics
    Casey       Gretchen  
  1. Writing Ability
Kelly Jennifer         Autumn  
  1. Other (specify)
      Melissa        
  1. Other (specify)
    Kaley       Melody  

 

 .

← Developing a Project Plan
Developing a Team Communications Plan →

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