Preparing a Cover Letter
Many organizations will require a cover letter to accompany a resume. Even if this is not required, it’s good practice to use a cover letter with your resume. Outlined below are the key elements of a cover letter. As you read each section, you might want to look at the attached model cover letter.
- Introduce yourself.
- State the position title and where you saw the ad (include date).
- Indicate if someone recommended you.
- Hints: General referrals come from family or friends who know someone at the prospective employer’s company.
- You should always get approval from your referral to use their name in your cover letter.
- Indicate your interests – include your career interests and your interests in the specific organization.
- Identify with the product/service.
- What you read or heard about the employer – positive things.
- Discuss opportunities to practice your profession.
- Highlight why the employer would be interested in you.
- Some things to talk about: experience, academic credentials, honors. (This is not a rehash of your resume. Include items not specifically covered in your resume).
- Key points from your resume (elaborate on them)
- Keep statements factual.
- Can provide explanations for what is on their resume (example: low GPA – you worked while in school).
- Always make positive statements about your credentials.
- Don’t ever say you meet the company’s criteria. That’s being presumptions.
- Indicate the follow up YOU plan to do (call to provide further information, arrange an interview, find out job specifics).
- Thank the person for their time and consideration.
Here are some other points to consider in doing your cover letter.
- Keep it to one page
- Write the letter to a specific person rather than to the employer in general.
- The person who should receive the letter would be
- Organization leader for small companies.
- Recruitment or human resource manager for large companies.
- Someone who you know who will get you letter to the right person.
- Make sure to use proper business letter style
- Every cover letter should be specific to the employer. Don’t waste postage on a generic cover letter.
Ms. Edna Gordon
1520 West Main Street
Dear Ms. Gordon:
I am a freshman in Manufacturing Engineering fromCyberTechUniversity. My advisor, Dr. William Tabott, suggested I write since he feels that I may be able to contribute to Stratford Electronics. Ever since I started developing electrical devices in high school, I have used Stratford Electronics components, and I have always been impressed with their performance characteristics. I would really enjoy being a part of your engineering team.
As you can see from my resume, I have previous experience in the electronics industry. Last summer I worked for Allied Electronics as a line employee. My boss stated that I “had made a real difference”.
My senior project in high school physics was to develop a design concept for a new robotic application in looking for scratches on a metal sheet. I also learned CADD software use while in high school.
I am proud of my academic record. I was able to maintain a 3.8 GPA in high school while holding a job that will allow me to finance 80 percent of my college expenses. This often required 30 hours per week of work. I feel that I have the personal discipline and initiative to be successful.
I would like to give you a call next week to see if I can arrange an interview. Thank you very much for any help you can give me.